HIPAA Privacy Policy
Last Updated: August 25, 2025
1. Introduction
SozoRock LLC (“SozoRock,” “we,” “our,” or “us”) is committed to protecting your privacy and ensuring transparency in how we collect, use, store, and share your information. This Privacy Policy explains our practices for individuals, stakeholders, and organizations interacting with our programs, including SozoRock Access Day, our health innovation initiatives, and related services in New York, Texas, and Pennsylvania.
This policy applies to:
- Our websites and digital platforms
- Event registrations and stakeholder roundtables
- Communications via email, phone, or digital forms
- In-person engagements at events, including health education sessions
By engaging with SozoRock, you agree to the terms of this Privacy Policy. If you do not agree, please do not use our services.
2. Information We Collect
We collect only the information necessary to operate our programs, provide services, and comply with legal obligations.
a. Personal Information
This may include:
- Full name, email address, and phone number
- Employer or organizational affiliation (for stakeholders)
- County or location for program eligibility purposes
b. Health-Related Information (HIPAA)
When you engage with health-related services or educational programs, we may collect:
- Self-reported health concerns or chronic conditions
- Demographic information for public health reporting
- HIPAA-protected health information (PHI) in compliance with federal and state laws
c. Automatically Collected Information
When you visit our website, we may collect:
- IP address and device type
- Browser version and operating system
- Pages visited and referring site URLs
- Cookies and similar tracking technologies (see Cookie Policy)
3. How We Use Your Information
We use your information for the following purposes:
- Program Delivery – Registering you for events, stakeholder roundtables, and initiatives
- Public Health Goals – Understanding and addressing rural health needs
- Communications – Sending confirmations, event updates, and program news
- Compliance and Safety – Meeting federal, state, and local legal requirements
- Analytics and Improvement – Evaluating engagement trends to improve services
We never sell your personal information to third parties.
4. How We Share Your Information
We may share information in the following ways:
- With Partners and Stakeholders – Only when necessary for program delivery and always with confidentiality safeguards
- With Service Providers – For technology, email distribution, event management, or data processing, under strict contractual privacy terms
- As Required by Law – To comply with court orders, subpoenas, or public health reporting requirements
5. Data Security and Retention
We use industry-standard safeguards — including encryption, secure hosting, and access controls — to protect your information. Data is retained only as long as necessary to fulfill program purposes or comply with legal obligations, after which it is securely deleted.
6. Your Rights
Residents of New York, Texas, and Pennsylvania have the right to:
- Access the personal information we hold about you
- Request correction of inaccurate or incomplete data
- Request deletion of your personal information
- Limit certain uses of your information
- File a complaint with your state’s attorney general or relevant data protection authority
To exercise your rights, email info@sozorock.com.
7. HIPAA Compliance for Health Programs
For health-related programs, we follow all HIPAA Privacy Rule and Security Rule requirements. PHI is stored separately from non-health data, with restricted access granted only to authorized personnel.
8. Cookies and Tracking Technologies
We use cookies to:
- Maintain secure sessions
- Measure website engagement
- Remember user preferences
See our Cookie Policy for more details.
9. Changes to This Policy
We may update this Privacy Policy periodically. Changes will be posted on this page with a revised effective date.
10. Contact Us
For privacy-related questions or to exercise your rights, email info@sozorock.com.